Terms and Conditions for Hire
Definitions
The Code” means the Made Up Textiles Association’s code of practice for marquee hirers a copy of which is available on request.
“Company” means Richard Roff Limited trading as Meadow Marquees
“Delivery Date”, ”Deposit”,(if any) “Equipment”, “Client” , “Price” , “Site” , and “Use Periods” shall have the meanings set out in the Quotation.
“Period of Hire” means the period from the delivery until the Equipment has been dismantled and removed from the site.
“Quotation” means the quotation sent by the company to the client.
Unless expressly stated in writing all orders are accepted subject to the terms and conditions stated below and the client by authorizing or allowing work to proceed is deemed to have acknowledged this fact.
The Company Undertakes
1. To deliver the Equipment on the Delivery Date and to proceed to erect it for use on or before the commencement of the Use Period.
2. To Dismantle and remove the Equipment from the site as soon as reasonably practicable after the use period.
3. At the Clients expense to insure the Equipment .THE CLIENT’S ATTENTION IS DRAWN to the conditions relating to damage waiver.
The Client Undertakes
1. To pay the deposit (if any) and to pay the balance in accordance with the Quotation.
2. a) The Client shall be responsible for and indemnify the Company against any loss of or damage to all hired equipment whatsoever the cause.
b) The Client must provide to the Company proof of having arranged damage waiver in their name for the hired equipment at least seven days prior to the delivery date of the equipment.
c) Upon payment of the “Damage Waiver Fee” referred to on the quotation then the above clauses 2a 2b will not apply. Please note that the client will remain responsible for the maintenance and safe custody of the equipment and will indemnify the company against any loss of or damage to all hired equipment resulting from their negligence or legal liability.
3. To pay interest on all monies outstanding 14 days after the date for payment both before and after judgement at a rate of 4% per annum above Bank base from time to time.
4. If any part of the equipment includes electrical apparatus to provide such power points or supply as may be reasonably required by the Company within 15 metres of the Equipment.
5. To secure the site and restrict public access during the erection and dismantling process.
6. To keep any part of the equipment that is a framed structure or a tent completely closed and secure and in particular any door in place fastened when not in use.
7. Not to use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent in writing of the company.
8. To heat the interior of the Equipment to not less than 12 degrees centigrade in the event of snow or should snow be forecast.
9. Not to tamper with the structure or any part of the Equipment and in particular not to affix or suspend from the equipment any item whatsoever without the Company’s prior consent.
Understandings
1. The price does not include “making good” any repairs to the site unless caused by the negligence of the company’s servants, agents or contractors.
2. All sums payable under this agreement unless otherwise stated are exclusive of VAT and other duties or taxes. Any VAT or other duties or taxes payable in respect of such sums shall be payable in addition to such sums.
Damage Waiver Fee
The Damage waiver Fee referred to above paid by the client to the Company covers the equipment against:
a. Theft
b. Vandalism
c. Fire and explosion
d. Storm and tempest
Exclusions from Damage Waiver
1. The Client shall be responsible for an excess of £500 on each and every claim.
2. Cover only applies to Equipment that is supplied by the Company and is included in the quotation.
3. Any breach of the Company’s terms and conditions as herein stated will negate the Damage Waiver.
4. Failure to report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours.
Cancellation
Either party shall have the right to terminate this contract without penalty within seven days from the date of booking confirmation subject to written confirmation of such termination being given by one party to the other within such period. In the event of such termination by either party the Company shall refund to the Client all sums paid by the client to the Company by way of deposit or otherwise.
Variations
1. The Company will use its best endeavours to supply the Client with the Equipment ordered but where this is not possible the Company will notify the Client as soon as possible of any changes.
2. Whilst every effort is made by the Company to carry out the contract, which has been made, it is subject to cancellation or variation due to vagaries of weather, war, strikes, or transport beyond the control of the Company.
3. The price is based on the assumption that the Client provides a firm and level site of turf (or some other material not impervious to stakes) and is served by a firm access road and is free from flooding, trees, overhead and underground obstructions.
Exclusion of Liability
1. The Company will take all reasonable care to avoid any damage to the Client’s own equipment but cannot be responsible for any loss suffered by the Client in respect thereof other than as a result of the negligence of the Company’s servants, agents or contractors.
2. The Company cannot accept any liability for any injury to persons or damage to property resulting from the improper use of any equipment supplied.
3. The Company will not be responsible for and the Client will indemnify the Company against all claims for the injury to persons or loss or damage to property, however caused, unless it can be proved that such injury, loss or damage is the result of negligence on behalf of the company.
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